Car Wash Maintenance. Inspections to Repairs.
From the opening check to the repair record
Give every maintenance issue a clear next step.
A pump leak found during an opening inspection needs an owner, equipment context, and a record of the fix. Keep that handoff visible as the work moves between shifts.
01 / Record the problem
Start at the equipment.
Run the inspection, document what failed, and create a work order linked to the affected pump, conveyor, or dryer. Add photos so the technician can see what the team found.
02 / Coordinate the repair
Keep the next shift informed.
Assign the work, set its priority, and track progress. If a part is missing, record the material request and waiting status so a manager can follow up.
03 / Review the completion
Build a useful repair history.
Log the materials used and completion details for manager review. Keep the repair with the equipment history so a recurring fault has context the next time it appears.
AI Site Coach: Know What Needs Attention Before You Walk In
Stop piecing together what happened overnight from texts and voicemails. Get a single AI-generated briefing that covers tasks, equipment, work orders, inventory, complaints, and staffing, with a health score and the next priorities for each site.
- Site health score: Green, Yellow, or Red
- Prioritized recommendations for the day
- Equipment & maintenance risk alerts
- Live metrics across all operational areas
✅ Tasks: 8 of 12 completed. 2 overdue.
⚠️ Equipment: Tunnel dryer #2 PM due tomorrow.
📦 Inventory: Microfiber towels low (15 packs).
Recommended: Prioritize overdue tasks, submit towel reorder.
Pump Room Inspection
Verified by Mike T. • 12 mins ago
Tunnel Opening Inspection
Verified by Sarah J. • 1 hour ago
See What's Happening Without Driving There
Require photos on opening inspections, cleanliness audits, and critical tasks. Check site readiness from your phone before the first car rolls through.
- Require photos for specific tasks
- Timestamped and geo-tagged submissions
- Review activity from your phone
Run Inspections That Actually Get Done.
Build checklists for anything your site needs, including opening walkthroughs, property inspections, rainy day procedures, equipment safety checks. Set them on a schedule or run them on demand, and see who completed what with pass/fail results and photo evidence.
- Pass/fail items with required photos on failures
- Daily, weekly, monthly, or custom schedules
- Auto-creates a work order when items fail
- Resume where you left off if interrupted
Property Inspection
3 of 5Parking lot clear of debris
PassSignage visible & undamaged
Fail"Entry sign faded, price barely readable"
Landscaping trimmed & tidy
PassExterior lighting functional
Reduce Downtime. Protect Revenue.
Review recorded equipment status, downtime, and repair history. Work orders that affect operating status can block a manual return to Online while they remain open, keeping the status connected to the repair.
- Real-time equipment status across all sites
- Full repair history for every piece of equipment
- Keep equipment status linked to active repairs
- Assign repairs to technicians with deadlines
High Pressure Pump #2
OFFLINEDowntime: 2h 15m
"Loud grinding noise during operation."
Spot Free Rinse
SOP: Hydraulic Fluid Top-Off
Locate reservoir behind main panel. Verify level is below fill line.
Use only ISO 46 fluid. Do not overfill.
Inspect for leaks around the seal.
Build Procedures Once. Train Everyone Automatically.
Write step-by-step procedures with photo references, route them through manager approval, then assign as required training by role. When a procedure gets updated, everyone is automatically prompted to re-read.
- Draft, Review, Approve workflow with full audit trail
- Link SOPs to specific equipment for instant access
- Photo references on every step for clarity
- Assign approved SOPs as required training by role
- Auto-prompt re-reads when procedures are updated
Watch Your Reputation Grow.
Auto-sync your Google ratings and track weekly trends. Set a goal, watch the chart climb, and print QR codes so happy customers leave reviews before they drive away.
- Auto-syncs ratings from Google Business Profile
- Weekly trend tracking with visual charts
- Custom goal tracking (4.0, 4.5, 5.0 stars)
- Printable QR codes for customer review stations
Ticket #C-SS-847291
2022 Honda Accord • Gray • ABC-1234
Handle Complaints Professionally. Every Time.
From first report to resolution, every complaint is documented with photos, vehicle details, and a timeline. Generate one-click claim summaries for insurance and track resolution history.
- One-click exportable claim summaries
- Damage claims with vehicle details & VIN
- Photo documentation and resolution timeline
- Assign complaints to team members
Track Every Repair from Request to Completion.
When equipment breaks, create a work order in seconds. Assign it, attach photos, track materials used, and close it out from your phone. No more sticky notes or group texts.
- Create work orders linked to specific equipment
- Assign to technicians with priority levels
- Track materials used from inventory
- Full history of every repair per machine
Replace conveyor belt roller
Bay 2 Conveyor • Assigned to Mike T.
Fix dryer vent alignment
Tunnel Dryer #1 • Assigned to Sarah J.
RO System Pressure
Target: 120-150 PSI
TDS Reading
Target: 0-10 PPM
Above target range
Catch Problems in the Numbers Before They Hit the Bay.
Record daily gauge readings for RO pressure, TDS, vacuum, and more. Set target ranges and get instant alerts when a reading is out of spec so you can fix it before customers notice.
- Record readings from your phone in seconds
- AI-powered photo scan reads gauges automatically
- Target range alerts flag out-of-spec readings
- Historical trend charts per gauge
- Link gauges to specific equipment
Plan preventive maintenance around the equipment you run.
Start with the assets that matter most to your wash: pumps, conveyors, dryers, or your in-bay automatic. Set maintenance routines using the manufacturer’s instructions and your site’s operating conditions, then track when the work is due and completed.
Use the same inspection template across locations where it fits, and adapt the checks for each site. A consistent routine gives managers something concrete to review beyond a shift message saying everything looked fine.
Plan your maintenance scheduleUse downtime history to focus the next repair.
Review recorded downtime, recurring offline incidents, and the equipment’s work order history together. If the same pump keeps returning to the list, the team can investigate the pattern and review its maintenance routine.
Bring one frequently serviced asset to your demo. Walk through its inspection, maintenance schedule, open repair, and history to see how the process would fit your team.
Run every site like you're standing in it.
Manage inspections, equipment, work orders, gauges, complaints, and reputation in one place, with an AI briefing that tells you what matters today.