Time Clock & GPS Verification

How It Works

1. Employee opens WashConsole on their phone
2. Taps Clock In
3. Phone determines their GPS location
4. System checks if they're at the car wash
5. If yes → Clock in recorded ✓
6. If no → Warning shown (can still clock in, marked "Off-Site")

What Employees See

At the right location:

• Green success message
• Shift timer starts
• Today's hours and 7-day total displayed

Too far away:

• Warning with distance shown
• Options: Cancel or Clock In Anyway
• If they clock in anyway, it's marked "Off-Site" for manager review

Offline Support (January 2026)

Clock in/out works even without internet:

1. If offline, punch is saved locally
2. "Offline" indicator shows on screen
3. When back online, pending operations sync automatically
4. Offline punches are flagged for manager review
5. No data is lost. Punches queue up safely

Tip: Employees in areas with spotty cell service can still punch reliably.

Break Tracking

While clocked in, employees tap Take break when they step away and End break when they're back. The break is recorded on the same shift, so nobody has to clock out and back in. (On web, Take break needs a connection; offline, clocking out and back in still works as a break.)

Adding a Missed Break

Forgot to tap it? Add the break afterwards:

1. Clock out from your shift
2. Find your time entry in the list
3. Click Add missed break
4. Enter break start and end times
5. Save

Break Rules

• Breaks must be within the shift (after clock-in, before clock-out)
• Breaks cannot overlap with each other
• Multiple breaks per shift are supported
• Break time is subtracted from total hours
• Break times appear on each time entry

Requesting Corrections

For Existing Entries:

1. Find the entry in your time log
2. Click Request correction
3. Enter the correct clock-in and/or clock-out times
4. Provide a reason (e.g., "Forgot to clock out, left at 5pm")
5. Submit for manager approval

For Missed Punches or Shifts ("Report a missed punch"):

1. Click Report a missed punch (on the Today or Timecard tab)
2. Select the date you missed
3. Enter what your times should have been
4. Provide a reason
5. Submit for manager approval

What Managers See

Manager Tabs

• Hours: Weekly hours by employee for the last 4 weeks (back to the start of your last pay period if you pay twice a month), who's clocked in now, and CSV export
• Needs Review: Corrections awaiting approval, AI audit flags, compliance alerts and duplicate punches
• Attendance: Late arrivals, no-shows and off-site punches
• Requests: Time off waiting for approval
• History: Every time adjustment, with filters

AI Audit Flags (January 2026)

The system automatically detects:

• Off-site punches: Clock-in/out too far from location
• Missed clock-outs: Someone still clocked in past closing time
• Overlapping shifts: Two active entries for same employee
• Overtime: Hours exceeding 8/day or 40/week

Managers can review each flag and take action (edit, approve, or dismiss).

Manager Actions

• Approve/Reject Corrections: Review employee requests with before/after comparison
• Direct Edit: Modify any time entry (edit history preserved)
• Request Correction: Ask an employee to fix their own times
• Delete Duplicates: Clean up accidental duplicate entries
• Export for Payroll: Download CSV with hours breakdown

History Tab

• Complete record of all time adjustments
• Who made changes and when
• Original vs corrected times
• Audit trail for compliance

Location Accuracy

Recommendation: Employees should clock in from their phones for best GPS accuracy.

Adjusting the Geofence

If employees get false "off-site" warnings:

1. Go to Directory → Sites tab
2. Edit your location
3. Increase the Geofence Radius (try 300m)
4. Save

The default 200m radius works for most car washes. Increase it if you have a large property or parking lot.

Tips

• Check AI Audit Flags regularly to catch issues early
• Review overtime warnings before payroll
• Encourage employees to clock in from their phones
• Process correction requests weekly to keep things current