Supply Orders

What Are Supply Orders?

Use StockConsole supply order tracking to manage requests, record purchases placed with your supplier, and receive deliveries into stock.

They track the lifecycle of ordering supplies:

Pending → Ordered → Received

Creating an Order

Automatic (from low inventory)

Eligible low-stock items can create automatic reorder requests when reordering is configured.

Manual

1. Go to Orders in the sidebar
2. Open the new request form
3. Select an inventory item, chemical, or custom item
4. Enter the quantity and submit the request

Order Lifecycle

1. Pending: Need to place this order
2. Ordered: You've ordered from the supplier
3. Received: Items have arrived

Marking as Ordered

1. Find the pending order
2. Place the purchase with your supplier
3. Mark the request Ordered in WashConsole

WashConsole records the request status. Confirm purchasing, shipping, and delivery details with the supplier.

Preparing a Kleen-Rite Bulk Order

1. Select the site and open Kleen-Rite Export in Orders
2. Review the eligible pending inventory requests and choose the lines to include
3. Check each part number and purchase quantity, including any rounding to whole containers
4. Copy the selected lines and paste them into Kleen-Rite's bulk-order page
5. Complete checkout with Kleen-Rite, then mark the purchased requests Ordered in WashConsole

The export identifies Kleen-Rite items from their saved product links and uses the linked inventory item's part number. Correct missing part numbers before exporting. Copying the lines does not place a purchase or change the request status.

For pending chemical reorders, download the site's order-sheet PDF and share it with your chemical supplier.

Receiving an Order

When supplies arrive:

1. Find the matching order and open its receive action
2. Confirm the quantity that actually arrived
3. Record the receipt to update linked inventory or chemical stock

The received quantity is recorded and the request closes as Received. A custom request without linked stock can be received without updating an existing inventory item. Resolve short deliveries with your supplier before closing the request; recording a smaller quantity does not leave a remaining shipment open on that request.

Cancelled requests have a separate Cancelled status. The recent received and cancelled sections show the last 14 days.

How It Connects

Microfiber Towels: 5 remaining (below threshold of 10)
  ↓
Supply Order created: "Order 25 towels"
  ↓
You order from supplier
  ↓
Mark as Ordered
  ↓
Shipment arrives
  ↓
Confirm 25 received
  ↓
Towels inventory: 5 + 25 = 30

Dashboard KPIs

The Orders page shows four key metrics for the selected site:

The Avg. Fulfillment metric helps you track supplier reliability. If it's increasing, consider finding faster suppliers.

Note: Shows "No data yet" when no orders have been received in the last 90 days.

Section Controls

When two or more order sections have items, you can use:

• Expand All: opens all visible sections
• Collapse All: collapses all visible sections

This makes it faster to review large order lists.

Tip

Check pending orders every morning. Place orders before stock runs out.