Getting Started 8 min read

Example To-Do Lists by Wash Type

Ready-to-use task templates for Self Serve & In-Bay Automatic, Tunnel Express, and Flex Service Hand Wash operations.

Get Started Faster with Pre-Made Inspections

Instead of creating tasks from scratch, use these industry-tested templates based on your car wash type. Copy the tasks that apply to your operation.

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Self Serve & In-Bay Automatic Carwash

Daily Tasks

#### Opening Tasks

Task	Description	Photo Required
Refill/Replace Glass Cleaner Bottles	Check all bottles and replace as needed	No
Replace garbage bags filled more than 75%	Check all trash cans	No
Inspect all Vacuums	Check vacuum nozzles, pay stations, canopy, and air guns for damage	No
Inspect All Self Bays For Damage	Check walls, high pressure gun, foam brush, air dryer (including connection to ceiling), foam gun for any signs of damage or leaks	No
Untangle all Self-Serve hoses	Foam Brush / Foam Gun hoses shouldn't be tangled. Put to reset position	No
Clean Paystations	Using glass cleaner and a microfiber cloth, wipe down all areas of paystation, including the top, credit card readers, and base	No
Inspect and Clean Automatic Prep Bucket	Wash out prep bucket brushes	No

#### Midshift

Task	Description	Photo Required
Walk along entire fence line for debris	Check the entire perimeter for debris that might've blown around, including outside the fence	No
Sweep / Air blow out all bays	Ensure bay is completely free of debris (garbage/leaves, etc)	No
Refill, Inspect and Clean Vending Machine	Check inventory levels, restock as needed, wipe down glass with glass cleaner	No
Wash Down Self-Serve walls	Using the high pressure hose, wash down IBA walls to remove any debris	No

#### Closing Tasks

Task	Description	Photo Required
Upload photo of Vacuum Bay	Document condition at close	Yes
Empty Vacuum Canisters	Empty all canisters. Using a hand brush or shop vac, empty out the entire canister of all dirt	No
Upload photo of each Self-Serve Bay	Document bay condition at close	Yes
Upload photo of IBA Bays	Document automatic bay condition at close	Yes
Ensure dumpster is closed	Prevent animals and weather damage	No
Replace all garbage bags at 75% capacity	End-of-day replacement	No

Weekly Tasks

#### Opening Tasks

Task	Description	Priority
Update CHEMICALS tab	Update chemical levels + inventory. Restock as needed	High

#### Midshift

Task	Description	Photo Required
Inspect Self-Serve Mixing Tank	Inspect all mixing tanks. Ensure chemicals are being drawn. If tanks aren't filling correctly, generate work order	No
Check Water Softener Tank Salt Level	Ensure it is full. If out of bags, request order	Yes
Inspect all flags	Ensure properly secured, remove and reorder torn flags	No
Clean Bathroom	Lysol bathroom, restock and reorder supplies as needed	No
Check all pressure gauges	Foam Brush, Foam Gun, Tire Cleaner, Cat Pump, Bay Product Pressures	No
Inspect and Clean Exit/Entrance Gates	Wipe down gate arms and housings with microfiber cloth and glass cleaner	No
Wipe down all signage	Clean entrance signs, menus, confirmation signs, dryer countdown signs	No
Check Foam Brush for Excessive Wear	If excessive wear, create work order for replacement	No
Check All Self Serve Functions	Test High Pressure (Soaps, Water), Foam brush, foam gun (Ceramic/Triple Foam), Air dryer. Generate work order if not up to standard	No
Replace IBA Paystation Receipt Paper	Open kiosks and check receipt paper levels	No

Monthly Tasks

Task	Description	Photo Required
Test E-Stop Buttons on IBA's	Manually start a wash, test E-Stop buttons, ensure machine is reset afterwards	No
Clean Foam Generators for Self-Serve Bay	Close bays one by one, go into attic, remove foam generator, wash, inspect, reinsert and tighten	No
Inspect all Bay and Street Lighting	Ensure no blown bulbs. Create work order if any not working	No

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Tunnel Express Carwash

Daily Tasks

#### Opening Tasks

Task	Description	Photo Required
Power on all tunnel equipment	Start conveyor, blowers, and chemical systems	No
Check conveyor belt tension and alignment	Inspect for wear, debris, or misalignment	No
Inspect tunnel entrance and exit doors	Ensure smooth operation and no obstructions	No
Verify all pay terminals are online	Test card readers and ticket dispensers	No
Check chemical tank levels	Verify presoak, soap, wax, and drying agent levels	No
Inspect wheel guide rails	Check for damage or debris that could scratch vehicles	No
Test all safety sensors	Verify photo eyes and emergency stops are functioning	No
Check dryer blower operation	Ensure all blowers are running at full speed	No

#### Midshift

Task	Description	Photo Required
Monitor wash quality	Spot-check vehicles exiting for cleanliness	No
Clear debris from tunnel floor	Remove any dropped items or accumulated debris	No
Check conveyor speed	Verify consistent timing between vehicles	No
Monitor chemical application	Check spray patterns and foam consistency	No
Check brush condition	Look for excessive wear or damage on wrap-around brushes	No
Inspect wheel/tire brushes	Ensure proper contact and cleaning effectiveness	No
Monitor queue wait times	Adjust staffing or pace as needed	No

#### Closing Tasks

Task	Description	Photo Required
Run tunnel clean cycle	Run empty conveyor to flush out debris	No
Upload photo of tunnel entrance	Document end-of-day condition	Yes
Upload photo of tunnel exit	Document end-of-day condition	Yes
Power down non-essential equipment	Follow proper shutdown sequence	No
Empty trash at entrance kiosk	Replace bags at customer areas	No
Lock and secure chemical storage	Ensure all tanks and containers are secured	No
Clean tunnel entrance and exit areas	Sweep and remove any standing water	No

Weekly Tasks

Task	Description	Priority
Deep clean conveyor system	Remove buildup from chains and rollers	High
Calibrate chemical dilution ratios	Test and adjust all chemical systems	High
Inspect all brush bearings	Listen for unusual sounds, check for play	Medium
Check hydraulic fluid levels	Top off as needed, inspect for leaks	Medium
Inspect and clean water reclaim system	Check filters and settling tanks	High
Test emergency stop systems	Verify all E-stops shut down conveyor immediately	High
Grease conveyor chain	Apply lubricant to all moving parts	Medium
Inspect overhead arch brushes	Check for damage and proper rotation	Medium
Clean and inspect all nozzles	Clear clogs and verify spray patterns	High
Review and reset car counter	Document daily counts, reset if needed	Low

Monthly Tasks

Task	Description	Photo Required
Full conveyor inspection	Check all rollers, bearings, and drive components	Yes
Replace worn brushes	Swap out any brushes showing excessive wear	Yes
Deep clean chemical storage area	Organize and clean around tanks and pumps	No
Test and calibrate all sensors	Verify photo eyes, proximity sensors, and safety devices	No
Inspect electrical panels	Check for loose connections, burned components	No
Clean water softener and regenerate	Ensure water quality is optimal	No

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Flex Service / Full Service Hand Wash

Daily Tasks

#### Opening Tasks

Task	Description	Photo Required
Prep all detail buckets and mitts	Fresh soap solution, clean microfiber mitts ready	No
Check towel inventory	Ensure adequate supply of clean, dry towels	No
Inspect all pressure washers	Verify proper function, check for leaks	No
Stock interior cleaning supplies	Glass cleaner, all-purpose cleaner, leather conditioner	No
Set up vacuum stations	Ensure all hoses attached and working	No
Check tire shine and dressing supplies	Refill spray bottles as needed	No
Inspect detail brushes	Replace worn wheel brushes and interior brushes	No
Stock air freshener options	Refill display with customer choices	No

#### Midshift

Task	Description	Photo Required
Rotate dirty towels to laundry	Keep clean towel supply available	No
Rinse and replace wash mitts	Swap out mitts every 5-10 cars or when dirty	No
Clean prep/wash area	Remove accumulated soap and debris from wash bay	No
Restock interior protectant supplies	Check spray bottles and applicators	No
Clean waiting area	Wipe seats, empty trash, restock magazines	No
Monitor service quality	Spot-check completed vehicles before release	No
Clean customer restroom	Lysol and restock supplies	No

#### Closing Tasks

Task	Description	Photo Required
Wash all buckets and mitts	Empty, rinse, and prepare for next day	No
Upload photo of detail bay	Document end-of-day cleanliness	Yes
Upload photo of vacuum area	Document condition	Yes
Inventory check - towels	Count and note if laundry service needed	No
Clean and store all spray bottles	Wipe down and organize	No
Empty all trash cans	Replace bags throughout facility	No
Sweep and mop customer waiting area	Leave ready for opening	No
Secure all chemicals and supplies	Lock storage areas	No

Weekly Tasks

Task	Description	Priority
Full towel laundry day	Send all towels out or process in-house	High
Deep clean all buckets	Scrub inside, remove residue buildup	Medium
Inspect and service pressure washers	Check filters, oil, and connections	High
Inventory and reorder supplies	Towels, mitts, chemicals, air fresheners	High
Clean vacuum filters and canisters	Ensure maximum suction	Medium
Detail waiting area	Deep clean chairs, windows, floors	Medium
Inspect all spray bottles and triggers	Replace any malfunctioning triggers	Low
Check mat cleaning equipment	Verify mat washer/dryer functioning	Medium

Monthly Tasks

Task	Description	Photo Required
Replace worn microfiber towels	Remove stained or damaged towels from rotation	No
Deep clean and organize supply closet	Audit inventory, discard old products	Yes
Service all vacuums	Check motors, replace filters, clear clogs	No
Inspect floor drains	Clear any clogs, ensure proper drainage	No
Review and update service pricing	Adjust based on costs and competition	No
Staff training refresher	Review quality standards and techniques	No

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Importing These Tasks

Once you're in WashConsole:

Go to To-Do in the sidebar
Click Add Task for each item
Set the appropriate shift (Opening, During Day, Closing)
Choose the frequency (Daily, Weekly, Monthly)
Toggle Photo Required if noted above
Add the description as Instructions

Tip

Start with 5-10 essential daily tasks. Add more as your team gets comfortable with the system.

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