Adding and Tracking Equipment

Why Track Equipment?

When equipment is tracked in WashConsole:

• You know exactly what's online or down
• Maintenance history is saved forever
• PM schedules remind you before things break
• Work orders link to specific machines

Adding Equipment

1. Go to Equipment in the sidebar
2. Click Add Equipment
3. Fill in:

- Zone — Physical area (e.g., "Self-Serve Bays", "Equipment Room")

- Location — Specific spot within zone (e.g., "Bay 1", "North Wall")

- Equipment Type — Category like Vacuum, Pump, Coin Box, etc.

- Barcode — Optional for scanning

Organizing by Zone

Equipment is grouped by physical zone:

Self-Serve Bays
  ├── Bay 1: Coin Box, Foam Brush, HP Wand
  ├── Bay 2: Coin Box, Foam Brush, HP Wand
  └── Bay 3: Coin Box, Foam Brush, HP Wand

Equipment Room
  ├── High Pressure Pump
  ├── RO System
  └── Chemical Injector

Renaming Equipment Types

Need to rename a type across multiple items? Click the pencil icon next to the group header:

1. Click the ✏️ next to "Coin Box" header
2. Type the new name (e.g., "Payment Kiosk")
3. All items of that type are renamed

Equipment Status

• Online 🟢 — Working normally
• Maintenance 🟡 — Being worked on
• Offline 🔴 — Not working

Status changes automatically when you create work orders.

Deleting Equipment

Each equipment item has a visible delete button (trash icon). Click to remove equipment you no longer have.

Equipment History

Click any equipment to see:

• All work orders for this machine
• Status changes over time
• Total downtime
• Maintenance costs

How It Connects

Equipment breaks down
  ↓
You create a work order
  ↓
Status changes to "Maintenance"
  ↓
Tech fixes it
  ↓
Work order approved
  ↓
Status returns to "Online"

Tip

Create zones that match how you walk through your car wash. This makes equipment audits faster.