Chemical Tank Levels

What Are Chemical Tanks?

Use ChemConsole chemical management to track active tanks and backup stock across your car wash.

They track the fill level of your chemical containers:

• Triple Foam tank
• Tire Shine tank
• RainX tank
• Bug Remover tank
• etc.

Adding a Chemical

1. Go to Chemicals in the sidebar
2. Click Add Chemical
3. Fill in:

- Chemical name: Product name

- Zone: Physical area (e.g., "Self-Serve Bays")

- Location: Specific spot (e.g., "Bay 1")

- Target on-hand: How many gallons to keep stocked

- Reorder at: When to trigger an order

Tank Level vs Inventory Level

WashConsole tracks two separate levels for each chemical:

Total Remaining = Tank Level + Inventory Level

Updating Levels

1. Click on a chemical
2. You'll see two fields:

- Tank Level: What's in the active tank

- Inventory Level: Backup drums/totes in storage

1. Enter the current gallons for each
2. Save

Tank Checks To-Do List (March 2026)

Use chemical checks as repeatable to-do work:

1. In Chemicals, set Tank Check Frequency (Daily, Weekly, Monthly, or Annual)
2. The system creates recurring tank check tasks based on that frequency
3. Teams complete those checks in the normal to-do workflow
4. This is a location-level setting (set it per site)

Refill tank at (March 2026)

Set each chemical's refill trigger so the team gets ahead of shortages:

1. Open Add Chemical or Edit Chemical
2. Set Refill tank at (gal)
3. When the machine tank hits that value or below and there is stock in storage, WashConsole auto-creates a refill to-do
4. With nothing in storage there is no refill to-do: the tank needs an order, which follows its Low at level. The to-do appears once stock is received into storage

Excess and Archived Filters (March 2026)

Use filters to quickly find problem tanks:

• Excess: shows tanks above target stock (over target on-hand gallons)
• Archived: shows inactive tanks for historical review
• If Low or Excess is active, Archived is disabled until those filters are off

Usage Setup (March 2026)

In a chemical's settings, you can document the operating setup:

• Dispensing type: metering tip, fixed tip, direct injection, or Dosatron
• Dispensing detail / dial setting
• Dilution ratio
• mL per car
• PSI
• Injector size or Gallons per minute for Dosatron
• pH level
• Last titrated date
• Notes

Keeping this updated helps handoffs between shifts and improves troubleshooting consistency.

Smart Auto-Reduce

When you refill a tank from backup inventory, WashConsole is smart:

Before: Tank = 5 gal, Inventory = 50 gal
You refill the tank from a drum
After: Tank = 30 gal, Inventory = 25 gal (auto-reduced!)

The system automatically reduces inventory when tank level increases, keeping your totals accurate.

Low Level Alerts

When total remaining drops below your reorder point:

• Chemical shows a warning
• Appears in AI Coach briefing
• Can auto-create a supply order

How It Connects

Tank Level: 5 gal + Inventory: 10 gal = 15 gal total
  ↓
Below reorder point of 20 gal
  ↓
Supply Order auto-created
  ↓
You order from supplier
  ↓
Chemical arrives → Inventory increases
  ↓
You refill tank from inventory → Tank increases, Inventory decreases

Tip

Have employees check tank levels as an opening task. The dual-level tracking means you always know what's on-hand vs. what's in reserve.